QuickBooks Time (formerly known as TSheets) is a cloud-based time tracking and workforce management application designed to help businesses record, manage, and approve employee working hours. It addresses the common challenges of manual timesheets, inaccurate time data, and limited visibility into how work time is spent.
The application is primarily aimed at organisations with hourly employees, mobile teams, or project-based work, where accurate time tracking is essential for payroll, job costing, and compliance. It is commonly used by small to medium-sized businesses that need a structured yet flexible way to track time across different roles and locations.
QuickBooks Time forms part of the wider QuickBooks ecosystem and is positioned as a practical solution for businesses that want time tracking to connect directly with payroll and accounting workflows.
What is QuickBooks Time?
QuickBooks Time is an online time tracking tool that allows employees to record their working hours digitally rather than using paper timesheets or spreadsheets. Time entries can be submitted in real time or retrospectively, reviewed by managers, and approved for payroll or reporting purposes.
The core purpose of the platform is to provide accurate, auditable records of employee time while giving managers insight into attendance, schedules, and labour costs. It supports both office-based and remote or field-based teams, with location tracking available where enabled.
As a SaaS application, QuickBooks Time is accessed through a web browser and mobile apps, making it suitable for businesses that need visibility into working hours across multiple sites or job locations.
Key Features and Capabilities
- Employee time tracking with digital timesheets for hourly and salaried workers
- Clock-in and clock-out via web browser, mobile app, or time kiosk
- GPS location tracking on mobile devices to record where time is logged
- Job and project tracking to allocate hours to specific tasks or clients
- Employee scheduling tools to plan shifts and manage availability
- Overtime tracking and alerts based on working hour rules
- Time-off management, including paid time off requests and approvals
- Manager approvals and audit trails for submitted timesheets
- Reporting tools for worked hours, labour costs, and job summaries
- Integration with QuickBooks products for payroll and accounting workflows
How QuickBooks Time Is Typically Used
Many businesses use QuickBooks Time to replace manual or spreadsheet-based timesheets. Employees record their hours as they work, either on a desktop computer or through a mobile app when working remotely or on-site. Managers then review and approve time entries before exporting them for payroll processing.
For project-based work, time can be assigned to specific jobs or tasks. This allows businesses to understand how much labour is being spent on individual projects, supporting job costing and more accurate invoicing.
Field service teams often use the GPS tracking features to verify attendance at job sites and to understand travel patterns. Scheduling tools are used to assign shifts in advance, helping managers ensure adequate coverage while avoiding excessive overtime.
QuickBooks Time is also commonly used to manage paid time off. Employees submit leave requests through the system, and approved time off is reflected in schedules and reports, helping maintain accurate staffing and payroll records.
Who QuickBooks Time Is Best Suited For
QuickBooks Time is best suited for small and medium-sized businesses that employ hourly workers or manage teams across multiple locations. It is particularly relevant for organisations that need reliable time data for payroll accuracy and compliance.
Industries that commonly use the platform include construction, trades, professional services, hospitality, retail, and field services. Businesses with mobile or remote workers benefit from the ability to track time and location without requiring employees to be in a central office.
It is also appropriate for finance and operations teams that want time tracking to connect closely with accounting and payroll systems, reducing duplicate data entry and manual reconciliation.
Deployment, Access and Integrations
QuickBooks Time is delivered as a cloud-based SaaS application. It is accessed through a web interface and dedicated mobile apps, allowing users to track and manage time from different devices.
The platform integrates directly with QuickBooks accounting and payroll products, enabling approved timesheets to flow into payroll calculations and financial records. This integration is a central part of how many businesses use the software.
Mobile access supports features such as GPS tracking and real-time clock-ins, while managers can use the web interface to review schedules, approve time, and generate reports.
Summary
QuickBooks Time is a cloud-based time tracking and workforce management application focused on capturing accurate employee working hours and connecting that data to payroll and accounting processes. Its core strengths lie in digital timesheets, mobile access, scheduling, and integration with QuickBooks products.
The platform is designed for businesses that need visibility into how time is spent across teams, projects, and locations. By centralising time data and approval workflows, QuickBooks Time supports more consistent payroll processing and clearer insight into labour usage without relying on manual systems.
Example workflow
A QuickBooks Time entry flows into payroll and invoicing automatically. No manual work.
Frequently asked questions
Is QuickBooks Time the same as TSheets?
Yes. TSheets was rebranded as QuickBooks Time. The product continues to provide the same core time tracking functionality, now under the QuickBooks name.
Can employees clock in and out using their phones?
QuickBooks Time provides mobile apps that allow employees to clock in and out, submit timesheets, and track time while working away from a computer.
Does QuickBooks Time track employee locations?
The application includes GPS tracking features on mobile devices, which can record location data when employees clock in or out, subject to settings and permissions.
Can managers approve timesheets before payroll?
Yes. Managers can review, edit, and approve submitted timesheets to ensure accuracy before the data is used for payroll or reporting.
Does QuickBooks Time support project or job tracking?
Time entries can be assigned to specific jobs or projects, helping businesses understand labour allocation and costs.
Is QuickBooks Time available through a web browser?
The platform can be accessed through a web browser for administrative tasks, reporting, and schedule management.
Can QuickBooks Time help manage paid time off?
The software includes tools for requesting, approving, and tracking paid time off, which can be reflected in schedules and reports.
